To help eliminate confusion over record-keeping requirements for classroom
materials, the following policy was proposed by Provost's Council and
approved by President Stanley.
All graded material not yet returned to students should be kept by
instructors for a period of one year beyond the semester in which a course
is taught.
All grade books (hardcopy records of attendance, quizzes, exams, papers,
etc.) should be kept by instructors for a period of two years beyond the
semester in which a course is taught.
All instructors who will not return for the following semester should
leave this material with the department chairperson at the end of the course,
after turning in the grades for the course. This includes faculty who are
beginning a sabbatical as well as adjunct instructors hired for
one semester.
If any incomplete grade assigned in a course is extended, all course
materials should be kept until all final grades for the course have been
assigned.
